Frequently asked questions

Koaline shows your tasks from Linear, Jira, ClickUp and Notion in one list. Task details you change sync back to the client's tool. Around that list you plan your day, keep notes and log time, sorted by client and project.

Freelance developers, designers and consultants who work for several clients at once. Koaline is a personal workspace, not a team tool.

Go to my.koaline.app and create an account. Connect one client's tool, or start with tasks you add yourself.

Yes. You can create clients, projects and tasks in Koaline itself. It works as a planner, notebook and time log on its own.

Any modern browser: Chrome, Firefox, Safari or Edge. There's nothing to install. A mobile version is planned.

Linear, Jira Cloud and Jira Data Center, ClickUp, Notion and Google Calendar. Todoist is planned for 1.0. You can connect more than one account per tool, for example one per client. See the integrations.

Task details you change in Koaline sync back to the tool the task came from. In Jira, status changes go through the project's workflow. Comments don't sync. Your schedule, notes and time stay in Koaline.

You map each Linear team, Jira project, ClickUp list or Notion database once to a Koaline client and project. Its tasks land there. You can also sync only the tasks assigned to you.

Koaline retries failed changes on its own and runs a full re-sync every day. Each connection shows when it last synced and any error.

Those tools hold a team's work. Koaline sits on top of them and holds your own day: one list across clients, a timeline, notes and time. You keep using the tools your clients chose. We wrote a separate comparison for Notion, for ClickUp and for a few other tools. Read the comparisons.

Yes, during the beta. Every shipped feature is open to everyone, with no card. To help fund what comes next, you can take one of 50 believer seats for €99, paid once. A seat covers the subscription after 1.0. See pricing.

The beta ends and the believer seats close. A monthly subscription starts, around €12 to €15 a month. We set the final price before 1.0. If you hold a seat, you never pay the subscription.

Your data is stored on EU-based servers and encrypted at rest. There are no tracking cookies and no ads. Analytics run on Umami, which doesn't track individual people. Read the privacy policy.

Sync with that tool stops. Your tasks, time and notes stay in Koaline. We delete the stored connection, including its access tokens.

Your tasks already live in your clients' tools. Your logged time exports as a CSV file, one month at a time.

No. Your changes show up in their tool like any other update from your account.

Drag tasks from your list onto the day timeline, next to your calendar events. Week and month views show planned hours against your daily limit and warn you when a day is over. At the end of the day, you move each unfinished task to tomorrow, next week, a date or the backlog.

No. You log time after the work. Open a day to see what you planned, what got done, what you already logged and that day's note. Then add the hours.

Yes. A weekly timesheet shows your hours, with totals by client and by project. Mark time as billable, then export each month as a CSV file with date, client, project, task, hours and notes.

A note attaches to a task, a project, a client or a day. Type [[ to link one note to another.

No. Koaline is a personal workspace. Your clients' tools already handle the team side.