Frequently Asked Questions

Koaline is the calm work OS for freelancers with clients. It pulls tasks from Linear, ClickUp, and Notion into one workspace — with multiple instances per provider — then layers on day and week planning, time tracking, contextual notes, milestones, and a three-minute end-of-day ritual, all organized by client and project.

Koaline is built for freelance developers, designers, and independent consultants — anyone juggling work across multiple clients and tools. It's a personal workspace, not a team collaboration tool.

Most productivity tools are either general-purpose (Notion, Obsidian) or team-oriented (Linear, Jira, ClickUp). Koaline is purpose-built for the freelancer workflow: it aggregates tasks from your clients' tools, provides day and week planning with capacity limits, and includes a daily reflection step. You don't replace your existing tools — you layer Koaline on top.

Koaline integrates bidirectionally with Linear, ClickUp, and Notion today, plus a read-only Google Calendar view. Jira, Todoist, Asana, Trello, TickTick, and Rize.io are coming soon. You can connect multiple instances of the same provider — five Linear workspaces for five clients, for example.

When you update a task in Koaline — mark it complete, change its status, set a priority — that change syncs back to the source tool. When your teammates update tasks in those tools, the changes appear in Koaline. Title, status, priority, due date, and assignee sync both ways; Koaline-specific fields like scheduling and time entries stay local.

Yes. Koaline works as a standalone day planner, note-taking app, and time tracker. Integrations are optional — they just make it more powerful if you already use tools like Linear, ClickUp, or Notion.

It's the daily framework Koaline is built around. In the morning, you spend 5-10 minutes planning your day — pulling in tasks and arranging them on a timeline. During the day, you execute in Work Mode with your current task, notes, and timer side by side. At the end of the day, the three-minute End Day ritual helps you decide what shipped, what carries to tomorrow, and what waits for later.

Koaline is free while in beta. You can create an account and use every shipped feature right now. Paid plans will be introduced once the product leaves beta — existing beta users will get plenty of notice and a fair migration path.

Koaline is a web application that runs in any modern browser — Chrome, Firefox, Safari, or Edge. No installation required. A mobile experience is planned for the future.

Head to web.koaline.app and create an account. Koaline is open today — free while in beta — and you can connect your first integration in under two minutes.

Yes. Your data is stored securely with encryption at rest on EU-based infrastructure. We don't use tracking cookies or third-party advertising. Koaline uses privacy-focused analytics (Umami) that don't track individual users. For full details, see our privacy policy.

Koaline is designed as a personal workspace for freelancers. There are no plans to add team collaboration features — that's what your clients' tools (Linear, ClickUp, etc.) are for. Koaline is your private layer on top.

Yes. Koaline includes built-in time tracking tied to tasks, projects, and clients, with a weekly timesheet view ready for invoicing.

Each morning, you see all your tasks across every client and project. You drag tasks into your day and arrange them on a visual timeline. Koaline shows your available capacity (e.g., 6 hours of focused work) so you don't overcommit. Unfinished tasks flow through the End Day ritual so you decide whether they carry to tomorrow, later, or are finally done.